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Request for Public Records

2. The Tennessee Public Records Act (TPRA) provides that all state, county and municipal records shall, at all times during business hours be open for personal inspection by any citizen of this state, and those in charge of the records shall not refuse such right of inspection to any Tennessee citizen, unless otherwise provided by state law. The Williamson County Public Records Policy is available for inspection and duplication in the Williamson County Archives and the Williamson County Clerk's Office. The TPRA grants Tennessee citizens the right to access open public records that exist at the time of the request. The TPRA does not require records custodians to compile information or create or recreate records that do not exist.

4. First Name*

5. Last Name*

7. Address 1*

9. City*

10. State*

11. Zip*

13. Phone Number*

14. Email Address*

16. Is the requestor a Tennessee citizen?*

    1. Yes
    2. No

    Proof of Tennessee residency/citizenship is required. Requestor must supply a copy of Tennessee driver’s license, other Tennessee issued photo identification, or two (2) documents from governmental entities which were sent by U.S. mail to the requestor at his or her home address within the past six (6) months.

18. TN citizenship documentation*

    Allowed extensions: .pdf, .jpg, .jpeg (File must be 5MB or less)

20. Record Request - Inspection or copies?*

    The TPRA does not permit fees or require a written request for inspection only.

    1. Inspection only
    2. Copy/Duplicate
22. Costs
    If costs for copies are assessed, the requestor has a right to receive an estimate. Enter the maximum amount below that you are willing to pay to waive your right to an estimate.

    If costs for copies are assessed, the requestor has a right to receive an estimate. Enter the maximum amount below that you are willing to pay to waive your right to an estimate.

24. Do you wish to waive your right to an estimate and agree to pay copying and duplication costs?

    1. Yes
    2. No

25. Maximum fee willing to pay for copies

27. NOTE: Delivery preference will be given consideration. Williamson County does not guarantee that delivery preferences will be feasible in all requests.
    Any copies requested will be delivered to the address used to verify Tennessee citizenship. If copies are delivered electronically the email address needs to be in the name of the requester.

    Any copies requested will be delivered to the address used to verify Tennessee citizenship. If copies are delivered electronically the email address needs to be in the name of the requester.

29. Delivery preference*

    1. On-site pick-up
    2. USPS first-class
    3. Electronic
    4. Other (enter below)

31. Other delivery type

35. Provide a detailed description of the record(s) requested, including:
    1. Type of record<BR> 2. Date or date range for the records sought<BR> 3. Subject matter or key words related to the records <BR><BR> The TPRA grants Tennessee citizens the right to access open public records that exist at the time of the request. The TPRA does not require records custodians to compile information or create or recreate records that do not exist. Under the TPRA, record requests must be sufficiently detailed to enable a governmental entity to identify the specific records sought. As such, your record request must provide enough detail to enable the records custodian responding to the request to identify the specific records you are seeking.

    1. Type of record
    2. Date or date range for the records sought
    3. Subject matter or key words related to the records
    
    The TPRA grants Tennessee citizens the right to access open public records that exist at the time of the request. The TPRA does not require records custodians to compile information or create or recreate records that do not exist. Under the TPRA, record requests must be sufficiently detailed to enable a governmental entity to identify the specific records sought. As such, your record request must provide enough detail to enable the records custodian responding to the request to identify the specific records you are seeking.

37. Records*

    Please describe the public records you wish to recieve. In order to expediate the search for the records, please be as specific as possible.

39. Signature of person making the request

41. Do you agree?*

    By clicking I agree, you agree and acknowledge that 1) your application will not be "Signed" in the sense of a traditional paper document and 2) By signing in this alternate manner, you agree that your electronic signature is valid and binding upon you to the same force and effect as a handwritten signature.

    1. I Agree
Leave This Blank:


43. 1. Receive an email copy of this form.
44. Email address

    This field is not part of the form submission.

45. Submit Submit and Print

* indicates a required field